Privacy policy.

Betterfit is a tech talent placement company based in Quebec City, Quebec, Canada. This policy explains what personal information we collect on betterfit.ca and in our client and talent tools, why we collect it, who processes it, how long we keep it, and the rights you have over it.

The person responsible for protecting personal information at Betterfit is Ramzi Benounis. For any privacy question or request, write to privacy@betterfit.ca. We respond within 30 days.

We only collect what you give us and the minimum needed to run the site safely:

• Contact and estimate requests: your name, work email, company, phone number if you provide it, and the answers you give in our forms (for example the roles, seniority, city, and team size you are hiring for).
• Developer applications: your name, email, resume, and the professional profile information you share with us.
• Referrals: the name and contact details of the person referred and of the person making the referral.
• Security data: a one-way hashed version of your IP address, used only to prevent abuse of our forms. We do not store your actual IP address.
• Analytics cookies, only if you accept them in the cookie banner. Declining never limits your use of the site.

• To respond to your request and prepare your estimate.
• To follow up about our services for a limited time after you contact us. You can opt out of these emails at any time with one click.
• To evaluate developer applications and manage placements.
• To keep the site secure and understand how it is used.

We never sell personal information, and we never use it for anything unrelated to placing great engineers with great companies.

We use AI systems for three things: preparing the written estimate breakdown you request, helping us prioritize which inquiries to respond to first, and pre-filling developer profiles from resumes. In every case a human at Betterfit reviews the result. No decision about you is ever made by an AI system alone, and AI never changes what you receive from us or what you pay.

We use a small number of service providers to run Betterfit. They process data on our instructions, under contracts that protect it, and most of them store it on servers outside Quebec, mainly in the United States:

• Vercel (website hosting)
• Supabase (secure database)
• Resend (sending our emails)
• Anthropic, via Vercel AI Gateway (AI processing)
• Cal.com (call scheduling)
• Google Analytics (site usage, only with your consent)

• Inquiries and estimate requests: deleted after 24 months without activity.
• Applications we do not move forward with: resume and profile deleted after 12 months.
• Business outreach contacts: deleted after 6 to 12 months without contact.

Information tied to an active client or placed developer is kept for as long as the relationship lasts and as required by law.

You can ask us at any time to see the personal information we hold about you, correct it, withdraw a consent you gave, or delete it. Write to privacy@betterfit.ca and we will answer within 30 days. You can also complain to the Commission d'accès à l'information du Québec if you believe we have not respected your rights.

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